Staff Portal Terms

1. Access and accounts

Access to the HarvestHawk staff portal is granted for work purposes only. Your account is personal to you; you must not share your sign-in link, let anyone else use your access, or attempt to access areas or data beyond your role.

Keep your account secure. If you believe your access has been compromised, or you lose a device that stays signed in, tell an administrator straight away.

2. Confidentiality and data protection

The portal contains confidential client, operational and financial information. You must keep it confidential, use it only to carry out your work, and never copy, share or remove it except as needed for your role.

Handle personal data in line with UK GDPR and HarvestHawk's privacy commitments to clients. Do not download or store client data outside approved systems.

3. Compliance and accurate records

Where the portal is used for flight, safety or CAA-related records, you must record information accurately, honestly and promptly. Falsifying or knowingly entering incorrect compliance records is a serious matter.

4. Acceptable use

Use the portal professionally and lawfully. Do not misuse it, attempt to bypass its security, or use it in any way that could harm HarvestHawk, its clients or its staff. Activity in the portal may be logged for security and audit purposes.

5. Your signature

You provide a signature by drawing it when you accept these terms, and you may also save a signature to your profile. You authorise HarvestHawk to apply your saved signature on your behalf when you choose to sign a record in the portal (for example a risk assessment), as the electronic equivalent of your handwritten signature. Each such signing is recorded with your name, the date and time. You can update or remove your saved signature at any time in your settings.

6. Changes

These terms may be updated from time to time. Where they change materially, you'll be asked to read and accept the new version before continuing to use the portal.